Medical Records

The Medical Records office is located on the fifth floor of University Health Services. Here, the medical records of nearly 40,000 students are stored and maintained according to HIPAA/HITECH, Federal and State laws. Medical records contain complete records of each visit to the health center, health history forms, documentation of any shots, and copies of reports from any diagnostic studies (lab, x-rays, EKGs etc.).

Medical records of patients 18 years of age or older are kept strictly confidential. The information may not be released to any third party, including parents, without the written consent of the patient unless required by law or court order*. Medical records may be released by fax, mail, secure email or be picked up from the health center after the patient has signed a Medical Records Release Form (pdf).

*State laws require reporting of certain communicable diseases to the Health Department, such as AIDS, Tuberculosis, Syphilis, all cases of Hepatitis, etc.

For more information on medical records, call (850) 644-5523.

Please note

  • We do not have a "blanket" release form.
  • Each request is only valid for 1 year unless otherwise indicated on the release.
  • You may only authorize release to one entity per release form. Forms requesting release to multiple entities will not be honored.
  • The Release form must be filled out completely. Incomplete forms will not be processed and will delay your request.

Click here to download the Medical Records Release Form

Name Changes

If a student/faculty/staff needs to update and/or change their name, the Registrar and the Health Center need to be notified.

Students

University Health Services uses the information contained at the University Registrar’s office as the source record for all demographics to include official name. This information is populated within the Health Services electronic medical record.

In the event that the student has a need to update and/or change their name they will need to update the information at the Registrar’s Office before the information in their Electronic Medical Record can be changed.

A written request can be made to Florida State University Registrar’s Office with a copy of supporting documentation of the legal name change (i.e., marriage license, driver’s license etc.).

Once the student is notified of the name change, they will need to contact University Health Services to update their Electronic Medical Record.

Mail Requests to:

  • FSU Registrar’s Office:
    A3900 University Center
    282 Champions Way
    Tallahassee, FL 32306-2480

Fax Request to:

  • Enrolled Students: 850-644-1597
  • Applicants: 850-644-0197

Non-Students

University Health Services requires a written request be made to the Health Information Management Office with a copy of a photo ID and supporting documentation of the legal name change (i.e., marriage license, court order, driver's license, etc).

Mail request to:

  • Florida State University
    c/o Health Information Management University Health Services
    960 Learning Way
    Tallahassee, FL 32306

Email request to:

Fax request to:

  • 850-644-2737

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