Medical Records

  Patient Portal

Print your own records!

You can print out your own records from your E-Clinical Works patient portal. If you do not have access to your E-Clinical Works patient portal, please call 850-644-5523 for assistance.

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  Contact Us

Contact the Medical Records office!

We're here to answer any questions you may have! Hours of office for contact is: M - F 8 a.m. - 4 p.m.

The Medical Records office is located on the fifth floor of University Health Services. Here, the medical records of nearly 40,000 students are stored and maintained according to HIPAA/HITECH, Federal and State laws. Medical records contain complete records of each visit to the health center, health history forms, documentation of any shots, and copies of reports from any diagnostic studies (lab, x-rays, EKGs etc.).

Medical records of patients 18 years of age or older are kept strictly confidential. The information may not be released to any third party, including parents, without the written consent of the patient unless required by law or court order*. Medical records may be released by fax, mail, secure email or be picked up from the health center after the patient has signed a Medical Records Release Form.

*State laws require reporting of certain communicable diseases to the Health Department, such as AIDS, Tuberculosis, Syphilis, all cases of Hepatitis, etc.

For more information on medical records, call (850) 644-5523.

Before submitting a Medical Records Release Form

  • We do not have a "blanket" release form.
  • Each request is only valid for 1 year unless otherwise indicated on the release.
  • You may only authorize release to one entity per release form. Forms requesting release to multiple entities will not be honored.
  • The Release form must be filled out completely. Incomplete forms will not be processed and will delay your request.
  • For COVID Vaccine Records, Complete the Medical Records Release form and submit to

Click here to download the Medical Records Release Form

Name Changes

If a student/faculty/staff needs to update and/or change their name, the Registrar and the Health Center need to be notified. The process is different for non-students and current FSU students.


University Health Services uses the information contained at the University Registrar’s office as the source record for all demographics to include official name. This information is populated within the Health Services electronic medical record.

In the event that the student has a need to update and/or change their name they will need to update the information at the Registrar’s Office before the information in their Electronic Medical Record can be changed.

A written request can be made to Florida State University Registrar’s Office with a copy of supporting documentation of the legal name change (i.e., marriage license, driver’s license etc.).

Once the student is notified of the name change, they will need to contact University Health Services to update their Electronic Medical Record.

  Mail Requests to:

  • FSU Registrar’s Office:
    A3900 University Center
    282 Champions Way
    Tallahassee, FL 32306-2480

  Fax Request to:

  • Enrolled Students: 850-644-1597
  • Applicants: 850-644-0197


University Health Services requires a written request be made to the Health Information Management Office with a copy of a photo ID and supporting documentation of the legal name change (i.e., marriage license, court order, driver's license, etc).

  Mail Requests to:

  • Florida State University
    c/o Health Information Management University Health Services
    960 Learning Way
    Tallahassee, FL 32306

  Email request to:

  Fax request to:

  • 850-644-2737